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Administrative Assistant I-Front Office Coordinator

49399
Administrative Assistant I-Front Office Coordinator
Philadelphia
Pennsylvania
United States
North America
Local
Avid Radiopharmaceuticals, Inc. (Avid RP), a wholly-owned subsidiary of Eli Lilly and Company, is a molecular imaging company developing diagnostics and biomarkers that improve global health by accelerating the development of new medicines and enabling a tailored approach to healthcare. For more information, visit www.avidrp.com.
Front Office Responsibilities:
  • Answer incoming calls in a courteous, timely, and professional manner
  • Greet visitors/employees
  • Manage the reception visitor log
  • Sign in for all non-laboratory deliveries and distribute in a timely and proactive fashion, keeping the front office organized and welcoming
  • Prepare and distribute incoming/outgoing mail including FedEx and other shipments
  • Distribute daily faxes
Administrative Support:
  • Provide administrative support to the VP of Imaging Development and the VP of Clinical Development, as well as on-site support for the VP of Imaging R&D
    • Coordinate travel plans including agendas, hotel, and air and ground transportation
    • Effectively prepare and process expense reports as required, follow policies and procedures
    • Maintain calendars and time by planning and scheduling meetings, conferences, teleconferences, and travel
    • Support Lilly leaders in arranging meetings with Avid staff
  • Support the coordination of participation in professional meetings and conference (maintain a list of relevant meetings, communicate timelines, track participation, etc.)
  • Maintain documents on appropriate servers and repositories, learn and adhere to Avid records retention policies
  • Provide administrative support to Operations team as needed
  • Provide administrative support to Avid staff as needed
Miscellaneous:
  • Serve as Back-up to Operations Coordinator and other Administrative Assistants as needed
  • Demonstrate a commitment to developing around Avid's core competencies: cultivates innovation, drives engagement, ensures accountability, plans and aligns, nimble learning, and manages complexity
  • Other duties and special projects as assigned
49399BR
  • Associate’s degree
  • A minimum of two years administrative experience
  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
  • Bachelor’s degree preferred
  • A minimum of two years of relevant experience in a fast-paced office environment
  • Strong knowledge of MS Office
  • Team-player attitude and willingness to assist all groups within Avid
  • Impeccable organizational skills
  • Superior written and verbal communication skills
  • Excellent customer service orientation
  • Organized, detail-orientated, and competent follow through skills
  • Ability to prioritize and multitask
  • Ability to exercise discretion and confidentiality
  • Ability to lift approximately 15-20 lbs
  • Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status