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Sr Specialist-Fixed Duration Employee

Sr Specialist-Fixed Duration Employee
United States
North America
Elanco is a global animal health company that develops products and knowledge services to prevent and treat disease in food animals and pets in more than 90 countries. With a 64-year heritage, we rigorously innovate to improve the health of animals and benefit our customers, while fostering an inclusive, cause-driven culture for more than 5,800 employees. At Elanco, we’re driven by our vision of food and companionship enriching life – all to advance the health of animals, people and the planet. Learn more at
This position will be responsible for document control activities, training assignments and records management for US Affiliate business areas and Global Affiliate Quality. This position also serves as back-up for the Global Quality Document Control and Training activities.

Functions, Duties, Tasks:
Document Control:
  • Monitor document management site for work requests and access requests
  • Ensure format of submitted documents is accurate with the appropriate versioning
  • Manage documents in various document repositories, based on the group being supported
  • Serve as the Subject Matter Expert (SME) and Power User for the Document Management system
  • Ensure appropriate training has been completed prior to giving access to the Document Management system
  • Serve as back-up for Global Quality document control activities
Training / Learning Development:
  • Monitor document management site for curriculum and training requests
  • Perform periodic curricula reviews
  • Assist managers with maintaining Learning Plans
  • Troubleshoot Learning Plan errors/questions
  • Serve as the Subject Matter Expert (SME) for the Training system
  • Serve as back-up for Global Quality training activities
Records Management:
  • Manage records management site by appropriately cataloging hard copy documents that are sent off site for archive
  • Maintain appropriate supplies in the Document Processing room
  • Maintain audit carts
  • Maintain integrity of information on various Quality collaboration sites
Additional duties include:
  • Maintain Quality procedures in a state of inspection readiness (aligned with relevant Standards and Regulations)
  • Maintain training compliance
  • Provide support and education to business partners related to document control and training
  • Provide audit support by pulling requested reports and documents
  • High School Diploma/GED with a minimum of 2 years document control experience
  • Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing, if applicable.
  • Qualified candidates must be legally authorized to be employed in the United States. Elanco does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
  • Experience in GMP environment preferred
  • Knowledge of Document Control and Training preferred
  • Experience with Regulus, Veeva and TrackWise helpful
  • Ability to work independently and as part of a team. Must have excellent time management skills to effectively manage multiple responsibilities Demonstrated technical writing experience
  • Demonstrated ability to communicate effectively, both written and verbal; good interpersonal skills; ability to communicate and collaborate with all levels
  • Demonstrated ability to prioritize and handle multiple concurrent tasks; good planning and organization skills
  • Demonstrated attention to detail
  • Strong self-management/motivation, strong curiosity skills with the ability to anticipate problems and provide potential solutions and work to resolution
  • Demonstrated ability to make decisions within scope of responsibility
  • This position is not permanent. It is for a fixed duration of two years with potential to extend annually for up to 4 years.
  • Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.