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Associate Consultant-IP Docketing

Associate Consultant-IP Docketing
United States
North America
At Elanco, we unite caring with discovery to make life better for people and animals around the world. We are a global animal health company headquartered in Greenfield, Indianapolis, just outside Indianapolis. Our 6,000 employees around the world work to discover and bring life-changing medicines to the animals who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We are looking for people who are determined to make life better for people around the world.
This position is an exciting opportunity for a highly skilled and experienced intellectual property paraprofessional to help establish and support the progression and defense of the company’s global IP estate. While all legal activities are accomplished under the direction of an attorney, this role involves a significant amount of independent work, as described below.

The position must coordinate and operate cohesively with IP colleagues at all levels. An individual in this advanced support position must exhibit certain experience, skills, and behaviors, including:
  • Apply experience and knowledge of global IP laws, treaties, conventions, and the process across the intellectual property lifecycle.
  • Integrate openly and well with the business, understand the unique goals and needs and challenges of the business and its attorneys.
  • Advance the effectiveness of the assigned business and actively communicate or escalate barriers or unmet support needs.
  • Project confidence, calm, and visibility as a key resource investigator across IP Legal.
  • Employ highly effective organization skills and verbal and written interactions with legal colleagues, inventors, business clients, international law firms, vendors, and other external parties.
  • Serve as an anchor to the global IP Legal department, managing own workload and helping others, to ensure business obligations are met, particularly in the face of new and unexpected work surges and challenges.
This position is part of the Legal Department and reports to the Senior Director, General Patent Counsel.
This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position.

  • Docket and administer time-sensitive IP attorney prosecution dockets, both independently and under the specific instruction of an attorney.
  • Processes incoming patent documents and communications received from USPTO, foreign associates, clients, and other entities to handle all aspects of specialized daily docketing, including: calendaring dates, de-docketing database dates, creating and maintaining country and client "actions; creating new trademark and other IP related database records; sending reminders to attorneys, foreign associates, and clients; preparing docket reports; and assisting on other IP docketing tasks, as necessary.
  • Conducts research and extracts data necessary to manage foreign patent prosecution; generates docket reports to ensure no deadline is missed; prepares client reporting letters; and corresponds with foreign counsel, attorneys, and clients to obtain and provides direction regarding upcoming U.S. and foreign deadlines.
  • Provides frequent feedback to develop solutions for docketing issues as well as to maintain and implement intellectual property department docketing processes, procedures, guidelines and practices.
  • Stays abreast of industry best practices, intellectual property docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.
  • Demonstrates precise attention to detail to ensure no loss of IP rights due to inaccurate information, missed deadlines, or procedural error.
  • Provide back up to the patent consultant to draft various IP-related documents and forms for filing with the U.S. Patent and Trademark Office, as well as correspondence to global law firms and IP offices, in accordance with applicable treaties, conventions, and local rules of administrative procedure. This includes assembling materials for information disclosure statements, declarations, powers of attorney, assignments of ownership, and other documents required for IP prosecution.
  • Demonstrate a working knowledge of, and compliance with, applicable IP processes and procedures.
  • Ensure the timely completion of actions for self, attorneys, inventors, and external collaborators, engaging appropriate resources as necessary.
  • Independently perform or engage other resources, e.g., contractors and students, to ensure current and complete IP records content in the document management system, CounselLink, and IP Manager.
  • Know and responsibly apply IP Manager System docketing and auditing duties as assigned, including appropriate use of elevated system access privileges.
  • Establish and maintain CounselLink matters. Investigate and help resolve 3rd party billing issues.
  • Be a mentor and/or trainer to IP Legal employees. Provide timely and quality consults and services; escalate and involve others appropriately.
  • Identify techniques to increase productivity, ensure process compliance, challenge existing processes, develop and implement new processes, and identify new risks.
  • Anticipate and research complex fact patterns, lead troubleshooting investigations, problem-solve, and produce reliable work product within own or across work groups.
  • Train others or be trained on new or additional IP services to ensure primary, back-up, overflow, and succession
  • Bachelor’s Degree
  • Minimum of 5 years of recent docketing experience
  • ​Qualified candidates must be legally authorized to be employed in the United States. Elanco does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.
  • Experience and knowledge of global IP laws, treaties, conventions, and Elanco processes across the intellectual property lifecycle
  • Legal paraprofessional training strongly preferred, or equivalent/commensurate work experience
  • Ability to work well in a team environment with a demanding client base
  • Experience supporting multiple business partners
  • Adaptable/efficient/work well under pressure with attention to detail
  • Ability to prioritize work while handling frequent, tight deadlines
  • Excellent oral and written communication skills
  • Proficient in Microsoft Applications
  • Experience with complex databases and document management systems
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.