Global Scientific Communications - Specialist
Company OverviewAt Lilly, we make a difference for people the world over by discovering, developing and delivering medicines that help people live longer, healthier and more active lives. Central to all that we do are our talented and motivated professionals, circa 750 of whom are based at our Global Business Solutions Centre in Little Island, Cork. There we boast vibrant workforce made up of over 44 nationalities.
Established in 2010 to gain efficiencies in areas such as General Accounting, Purchase to Pay and Order to Cash, the GBS Cork quickly excelled in its financial mandate, allowing the Cork leadership to ask, how can we apply these processes to other areas of the business? And so the GBS we have today was born, still leading in finance, but also evolving and expanding into diverse Business Service functions including Customer Meeting Services, Global HR Data Management, Medical Information, Procurement, Trial Capabilities, Global Scientific Communications and more to come on stream across 2020.
The GBS in Little Island is a modern campus with facilities such as an on-site restaurant, Barista and Gym.
Scientific data and information are core assets of Lilly. Providing balanced, objective, and accurate information to regulators, the scientific community, health care professionals, payers, and patients in a consistent and timely fashion across the entire drug development lifecycle is fundamental to Lilly.
Scientific data and information are core assets of Lilly. Providing balanced, objective, and accurate information to the scientific community, health care professionals, payers, and patients in a consistent and timely fashion across the entire drug development lifecycle is fundamental to Lilly.
- Publication Document Delivery Process Expert
- Serve as a publications document delivery process expert; understand required workflow, tools, and processes.
- Maintain proficiency in applicable software (e.g., PowerPoint, Word, Excel, Graph Pad and internal systems such as Datavision, Clear, Sharepoint).
- Keep publication-related tools updated in a timely fashion, consistently, and accurately, which involves creating new records, tracking projects as they progress through the systems, closing projects, and remediating records at project completion in order to keep GSC audit ready.
- Execute metrics reports using data extracted from software tools to drill down into operational aspects of a project.
- Audit Datavision for consistency and optimal use.
- Use creativity to introduce new tools, processes, and structure to accomplish broader organizational goals and meet standards while providing solutions to global workflow.
- Serve as a resource for others associated with document process/products and be an expert on specifications, timelines, and process. Help in developing training materials and related change-management tools to stakeholders in optimizing the use of tools.
- Improve document processes by establishing uniform cross-organizational practices; suggest process or tool enhancements to improve effectiveness and minimize redundancy between databases and other tools.
- Function as Datavision SME and participate in updates to the Datavision Working Guide as well as other relevant documents and guides.
- Document Management / Project Management
- Manage the document development process for publication documents.
- Provide editorial and project management support for the planning, editing, quality reviews and timely submission of publications including, but not limited to: formatting, proofreading, rendering, bookmarking; conducting literature searches, working with the writing team to establish and track key milestone timelines; editing documents for style/usage and content; obtaining and processing copyright transfer; verifying data and references for accuracy; and acting as a single point of contact for groups working on the disclosure.
- Retrieve electronic source data directly from a variety of computer systems and locations.
- Support the creation of presentation-quality materials using information provided by team personnel.
- Maintain quality review checklists and perform detailed quality reviews to ensure that publications meet the specifications required by the target conference or journal.
- Manage reference lists.
- Format and produce posters for scientific congresses and meetings.
- Own the processes for document submission along with all associated final steps in the submission of publications.
- Monitor the progress of projects with the goal to maintain timelines and resources for document creation and review. Produce/interpret DV reports.
- Understand and apply the Lexicon to work products.
- Collaborate with necessary personnel/functional areas to identify and resolve potential issues (e.g., project timelines, conflicting resources).
- Proactively and systematically follow up with GSC Publications management and other department managers to resolve outstanding issues. Independently initiate actions/meetings as appropriate.
- Responsible for the end-to-end creation of materials using various software programs such as Excel, PowerPoint, Sigma Plot, and Graph Pad.
- Coach new Specialists or others requiring development in core areas.
- Track document metrics across groups as assigned.
- Therapeutic Area Expertise
- Participate in and understand the goals of the communication strategies across therapeutic areas and/or organizational units.
- Maintain a working knowledge of product and disease state information.
- Continue to develop therapeutic knowledge so that he/she can review deliverables for accuracy, assign keywords, and execute and critique focused literature reviews and higher-level edits; be familiar with trial design, rationale and data.
- Manage Internal/External Relationships
- Maintain strong customer focus.
- Serve as a single point of contact for or external customers regarding document preparation.
- Project manage outsourced deliverables, including: coordinate and manage timelines with outsourcing vendors; provide scientific literature and data to vendor as needed, coordinate with internal business partners to determine content outlines; coordinate reference and data validation; and ensure vendors follow appropriate Lilly policy and procedures related to document development.
- Certificate/Diploma qualified.
- 1 year of clinical research or pharmaceutical industry experience.
- 1 year experience in word processing, tables and graphics formatting and creation, spreadsheet and database management, presentation creation, and template management.
- 1 year editing experience with demonstrated command of English grammar and sentence structure and specialized knowledge of editing & proofreading techniques.
- Associate’s or Bachelor’s degree.
- Knowledge of publication documents (ie, abstracts, posters, manuscripts), document control (ie, Documentum, Leo) and workflow (ie, Datavision) systems.
- Experience with medical/scientific publication databases/resources, including library retrieval.
- Understanding of the publications disclosure process.
- Experience in working with medical professionals.
- Ability to assertively marshal the efforts of multiple contributors to projects.
- Proven ability to assemble, share and apply key learnings across multiple projects.
- Ability to work across cultures.
- Excellent written and verbal communications skills.
- Ability to communicate and negotiate solutions to complex technical challenges with cross-functional colleagues, external vendors, and customers.
- Excellent organizational, business, and record management skills.
- Demonstrated ability to work independently or as part of a team.
- Demonstrated knowledge of medical and statistical terminology; willingness to expend effort in acquiring scientific knowledge and understand strategic issues.
- Creative and flexible problem-solving skills.
- Familiarity with the drug development process, IND and NDA purpose/structure, and regulatory documents.
- Good collaboration skills, such as facilitating meetings and fostering an atmosphere of teamwork.
- Detail oriented.
- Travel: Limited; less than 10%
Additional InformationThe purpose of the Publication Specialist is to support the publication team with all aspects of publication planning, tracking and compliance. The Publication Specialist is responsible for assisting the team in managing and maintaining the publication planning and tracking tools (Datavision, Clear). The individual is also responsible for generating status, productivity, and other metrics reports for the publication team. Conducting quality reviews required for publications prior to submission to journals or conferences is also part of this position’s scope of responsibilities. The specialist supports the team by ensuring that publications are compliant with pharmaceutical industry guidelines, Eli Lilly policies, and journal/conference/website requirements.
The Publication Specialist will independently interact with teams in other functional areas and with external vendors and authors, as appropriate.
To submit resume, visit https://www.lilly.com/careers and apply to Req ID 54828.
Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
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