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Buying Desk Associate

Cork, Munster

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Req ID R-276 Title Buying Desk Associate City Cork State / Province Cork Country Ireland

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Overview

At Lilly, we make a difference for people the world over by discovering, developing and delivering medicines that help people live longer, healthier and more active lives.  Central to all that we do are our talented and motivated professionals, circa 850 of whom are based at our Global Business Solutions Centre in Little Island, Cork.  There we boast a vibrant workforce made up of over 38 nationalities, speaking over 27 languages.

Established in 2010 to gain efficiencies in areas such as General Accounting, Purchase to Pay and Order to Cash, the GBS Cork quickly excelled in its financial mandate, allowing the Cork leadership to ask, how can we apply these processes to other areas of the business?  And so the GBS we have today was born, still leading in finance, but also evolving and expanding into diverse Business Service functions including Customer Care, Global HR Data Management, Clinical Trial Management and Scientific Communications, and more to come on stream across 2020.

This, along with the recent physical expansion of the Little Island campus, means there has never been a more exciting time to be part of the GBS story!  Mirroring the existing Island House building, the new Island Hall facility extends our overall capacity where Lilly offers a premium workspace across both buildings, complete with flexible working options, healthcare, pension and life assurance benefits, subsidised canteen, wellbeing facilities, travel subsidies, on-site parking and much more.

At the GBS, it’s not just about what we do today, but how we can continuously improve and innovate for present and future operations.  We view the development of our highly skilled workforce in much the same way and want to grow your role into an empowering and fulfilling career here at Lilly.  Therefore, with the sole purpose of employee progression, weekly Manager 1:1s, a dedicated Learning & Development service and Educational Assistance schemes all await you.

Above all, it’s about being part of an open, welcoming and inclusive culture, one that is further enhanced by the dedication of our committees – Team Lilly Culture, Diversity & Inclusion, Corporate Social Responsibility and Health Safety & Environment.

“We see Cork as an integral part of our productivity agenda.  If you are excited by new opportunity and new scope, you are working at the right place.” – Dave Ricks, CEO Lilly.

Purpose

The role of a Buying Desk Associate is to facilitate all non-automated Purchase requests. The Associate will assist in validating, creating, and managing purchase requisitions as a centralised function and be the gatekeeper for data quality checks, compliance (SOX, GT) and provide dedicated support and training to the Lilly end user.

Key Responsibilities

  • Validation of Commodity Codes on Purchase Requisitions to ensure compliance with Procurement Strategy
  • Promote Buying channel utilization by ensuring suitable Category strategy is chosen on Purchase Requisition and relevant Buying Catalogs are utilized when relevant.
  • Validate Requisition on compliance with Down-Payment and Global Transparency Requirements
  • Reduce PO Leakage by ensuring Preferred Vendor selection is utilized
  • Understand and maintain expert level of business/process knowledge on Non MRP Purchasing and processing, creation of required purchase requisitions and Purchase Orders
  • Complete PO maintenance requirements
  • Support to End-user for Troubleshoot problems/issues with Requisitions/Purchase Orders
  • Provide Testing support for new ERP Functionality and standard updates
  • Participate on projects related to process improvement or integration as the SME and share best practices across P2P and Procurement global functions
  • Implement process improvements related to area and deliver additional training to End-user on an ongoing basis.
  • Ensure processes are aligned with global processes unless deviations are necessary for legal or regulatory reasons.
  • Review and update Process Flows/SOPs/Job Aids as needed
  • Provide back-up activities for team members as needed.
  • Ensure controls are maintained and in compliance with corporate policies.
  • Establish and maintain Business partnering with Procurement Sourcing organization.
  • Provide P2P Management with reports reflecting Purchasing metrics, monthly, quarterly, and ad hoc.

Compliance

  • Understand and follow all compliance policies, laws, regulations and The Red Book.
  • Ensure adherence to all document retention requirements in line with Lilly Global Record Retention Schedule and any applicable local legal requirements, including filing, storing, archiving, and destroying documents at the end of the record retention period
  • Ensure all SOx and Operational controls are completed and followed to level required and within agreed timeframe.
  • Integrate compliance into daily activities.
  • Comply with any corrective actions.
  • Cooperate with investigations, monitoring and audits.

Minimum Qualification Requirements:

  • +3 years experience in P2P Purchasing
  • Effective team member with ability to work across a diverse and cross-functional work group.
  • Must be flexible and adaptable to change
  • Demonstrate strong interpersonal, written and oral communication skills
  • Advanced Research, analytical and issues resolution skills 
  • Must be able to multi-task and work well under pressure
  • Develop good relationships with various levels of personnel in Lilly’s Financial/Sourcing organization and third party service providers
  • Excellent active listening skills with effective verbal skills to respond to customers with a rational and empathetic manner.
  • Able to work under pressure, juggling short deadlines, multiple priorities and concern for maintaining standards.
  • Good time management skills.
  • Proficient with Microsoft Office software (Excel, Word, Power Point etc…)

Desirable:

  • SAP/ARIBA Experience (including Purchasing modules)
  • Excel data Analysis
  • Compliance and controls experience an advantage
  • Second European Language.

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

To submit resume, visit https://www.lilly.com/careers and apply to Req ID R-276.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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